Front Office & Admin Executive

• Own the day-to-day functioning of the physical office and ensure smooth, efficient, and well-maintained office operations.
• Manage the reception/front office and ensure a professional, welcoming, and positive experience for visitors, clients, and employees.
• Handle incoming calls, emails, cabs, courier deliveries, and general inquiries, directing them to the appropriate teams.
• Welcome and assist visitors, maintain visitor records, and coordinate meeting room arrangements.
• Coordinate appointments, meetings, and visitor schedules for employees and management.
• Maintain reception, meeting rooms, and common areas in an organized, clean, and presentable condition.
• Manage day-to-day office administration and coordinate routine operational requirements.
• Coordinate with housekeeping, security, maintenance, internet, pantry, and other facility/service vendors, verifying attendance, daily deployment, escalation of absenteeism, and vendor supervision
• Support procurement of stationery, pantry supplies, office supplies, and other administrative requirements.
• Maintain office inventory and ensure timely replenishment of essential supplies.
• Coordinate office maintenance, repairs, seating arrangements, utilities, and facility-related requirements.
• Maintain records of vendors, invoices, contracts, service agreements, inventory, and administrative expenses.
• Assist in organizing internal meetings, employee engagement activities, events, and office functions.
• Provide administrative support to employees and management for day-to-day office requirements.
• Prepare administrative reports, trackers, and expense summaries as required.
• Ensure adherence to company Information Security Management System (ISMS) policies and procedures.
• Manage maintenance compliance and employee facility requests.

• Bachelor’s degree in Business Administration, Hospitality, or a related field.
• 2–4 years of experience in front office, administration, reception, or a similar role.
• Good spoken and written communication skills.
• Professional and courteous approach with strong interpersonal skills.
• Good knowledge of Sheets, Docs, and calendar coordination.
• Strong organizational and coordination skills with attention to detail.
• Ability to multitask, prioritize, follow up, and manage time effectively.
• Ability to coordinate with employees, management, vendors, and external visitors professionally with a strong customer service attitude.
• Proactive approach with the ability to work independently and as part of a team.
• Good problem-solving and vendor coordination skills.

Ideal Personality

• Calm under pressure
• Highly responsive
• Pleasant with employees/visitors
• Detail oriented
• Doesn't need constant supervision